PRIVACY POLICY
Privacy Policy
Last updated: 21 September 2026
IDEAS Origination Limited (“IO”, “we”, “us”) respects your privacy. This notice explains how we use personal information when you visit our website, make a business or partnership enquiry, or introduce yourself to IO for talent opportunities.
Who this policy covers
- Prospective and existing clients, business contacts and people making general enquiries.
- Technology, delivery, industry, strategic and venture partners or prospective partners.
- Talent applicants and people who submit a CV, portfolio or professional profile.
- Website visitors whose device or usage information is collected through cookies or similar technologies.
Information we may collect
- Contact and organisation details, such as your name, email address, telephone number, organisation and role.
- The content of your enquiry, business challenge, partnership proposal or other information you choose to provide.
- Talent information, such as your CV, work history, skills, location, LinkedIn profile, portfolio or website, and supporting work.
- Limited technical information about your visit, device and cookie preferences where applicable.
- Where relevant, information from public professional profiles or referrals. If we contact you using information obtained from another source, we will provide or link to this notice when required.
Why we use personal information
Business and client enquiries
Purpose:
Respond to you, understand the challenge or opportunity, arrange discussions and take steps towards a potential contract.
Typical lawful basis:
Steps at your request before a contract and/or our legitimate interests in developing and managing business relationships.
Partner and collaborator enquiries
Purpose:
Assess proposed technology, delivery, industry, strategic or venture collaboration and manage related communications.
Typical lawful basis:
Our legitimate interests in building and managing appropriate business partnerships and, where relevant, steps before a contract.
Talent and CV submissions
Purpose:
Assess your experience and suitability for current or potential opportunities and communicate with you about them.
Typical lawful basis:
Steps at your request before a potential employment/contract relationship and our legitimate interests in recruitment. We may ask your permission to retain details longer for future opportunities.
Website operation and security
Purpose:
Operate forms and website features, remember cookie choices, maintain security and understand website use where consent is required.
Typical lawful basis:
Our legitimate interests, legal obligations, and consent for non-essential cookies where required.
Talent information
Please provide only information relevant to potential work with IO. Avoid including sensitive or special-category information unless it is genuinely necessary and has been specifically requested. Submitting a CV or portfolio does not guarantee an interview, engagement or employment relationship.
Sharing your information
We do not sell personal information. We may share it with trusted service providers that support website hosting, forms, email, cloud storage, security, professional services or recruitment administration, and with advisers or authorities where legally required. We only share what is reasonably necessary for the relevant purpose.
International transfers
Some service providers may process information outside the UK. Where UK data protection law requires safeguards, we use recognised transfer mechanisms or rely on an applicable adequacy arrangement.
How long we keep information
- General, client and partner enquiries: normally up to 24 months after the last meaningful contact, unless a longer period is required for an active relationship, contract, legal claim or legal obligation.
- Talent submissions: normally up to 6 months after the relevant process or last meaningful contact. If we want to retain your details for longer to consider future opportunities, we may ask you first.
- Contract, tax and accounting records may be retained for longer where required by law or legitimate record-keeping needs.
- Cookie data is retained according to the duration shown in the website Cookie Settings or relevant cookie information.
Marketing
Submitting an enquiry, CV or partnership proposal does not automatically subscribe you to marketing. We will only send marketing communications where permitted by law and, where required, you have chosen to receive them.
Automated decision-making
We do not currently make decisions about clients, partners or talent applicants solely by automated means where those decisions would have legal or similarly significant effects.
Your rights
Depending on the circumstances, you may have rights to access, correct, erase, restrict or receive your personal information, and to withdraw consent where consent is the basis for processing. You may also have the right to object to certain processing.
Your right to object: where we rely on legitimate interests, you can object to that processing. We will consider your request in accordance with applicable law.
Security
We use reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse or disclosure. No internet service can be guaranteed to be completely secure, so please do not submit unnecessary confidential or highly sensitive information through general website forms.
Contact and complaints
To ask a privacy question or exercise your rights, contact IO through the Contact page at www.ideaso.ai. You may also complain to the UK Information Commissioner’s Office (ICO) if you are unhappy with how your information has been handled.
IDEAS Origination Limited | Company number: 16286710 | Registered office: Leatherhead, Surrey | Registered in: England and Wales